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• Sales Enquiry

  Sales Enquiry

  "From Enquiry to Excellence with eresource On-Demand"

  

  • The Sales Enquiry is a sales document which records the information about the inquiries received from the customer. 

    Customer enquire about a particular product availability, if available how much it costs, and whether the product will be available on a particular date or not.

    It is nothing but a request from the customer to the sales organization. Whenever a customer requests for information about a product then you can create Sales Enquiry in eresource On-Demand.

• Sales Quotation

  Sales Quotation

  “Crafting Winning Proposals"

  

  • A Sales quotation which is created after of the Sales Enquiry document as a response to the customer request. Based on Sales Enquiry you can create Sales Quotation. A Sales Quotation is a document, in which a seller offers goods or services at a stated price, under specified conditions to a buyer. 
    

  • In Sales Quotation you can add the price that the company has decided to charge for the goods that will deliver to the customer. Sales Quotation consists of information regarding the delivery of a specific quantity of a product on a specific date. This is a legal document which consists of, a company will agree to the customer that they will charge a particular amount for a particular time period and this will become invalid after the validity period.
• Sales Order

  Sales Order

  "Streamline Sales with Seamless Orders"

  

  Creating a sales order transaction in eresource On-Demand allows businesses to efficiently manage their sales processes, from customer orders to order fulfillment

  • The Sales Order transaction in eresource On-Demand streamlines the sales process by allowing businesses to create, manage, and track sales orders efficiently
  • It plays a critical role in sales management, ensuring accurate order processing, inventory management, and customer satisfaction
  • Users can create sales orders within the system to document customer requests for products or services
  • The product catalog contains a list of items or services offered by the business, simplifying the selection of products when creating sales orders

  The Sales Order module in eresource On-Demand simplifies the sales process, enhances customer service, and improves order accuracy

• Sales Invoice

  Sales Invoice

  "Elevate Efficiency with Smart Invoices"

  

  • A Sales Invoice is a bill that you send to your Customers against which the Customer makes the payment. Sales Invoice is an accounting transaction. On submission of Sales Invoice, the system updates the receivable and books income against a Customer Account

  • A Sales Invoice is usually created from a Sales Order or a Delivery Note. The Customer and the Item details will be fetched into the Sales Invoice. However, you can also create a Sales Invoice directly

• Sales Price List

  Sales Price List

  "Sales Price List: Pricing for Success"

  

  • A Price List in Standard eresource On-Demand consists of two elements: the Standard Price List itself and the Price List with Customer/Supplier. When you enter a Customer in a sales transaction (e.g. in an Order, Quotation or Invoice) and when  add an Item to the sales transaction, that Customer's Price  will be brought in to the sales transaction together.
  • Price  will be taken from the Standard Price List where the Customer field is empty. 
  • The Price Lists feature in Standard eresource On-Demand allows you to sell Items at different prices to different Customers. In other words, you can use Price Lists when you need more than one sales price for each Item.
• Sales Standard Report

  Sales Standard Report

  "Unlocking Sales Insights, One Report at a Time"

  

  The Standard Sales Module Report in eresource On-Demand ERP provides businesses with a clear and organized overview of their sales transactions and orders. It helps track order status, customer details, product information, and financial data.

  The report's flexibility allows users to customize filters and criteria to generate reports tailored to their specific requirements, facilitating better decision-making and sales analysis.

• Sales Dashboard

  Sales Dashboard

  "Navigate Success with Insightful Sales Dashboards"

  

  • The Sales Dashboard in eresource On-Demand ERP is a powerful tool designed to provide a real-time and visual overview of an organization's sales performance.
  • It offers a dynamic and user-friendly interface, allowing sales teams, managers, and executives to gain valuable insights, make data-driven decisions, and effectively track their sales activities.
• Purchase Requisition

  Purchase Requisition

  "Streamlining Sourcing: Purchase Requisition"

  

  • Purchase Requisitions are the first step in the procurement process within eresource On-Demand. They play a crucial role in efficient resource management and budget control.
  • A Purchase Requisition is a formal request made within an organization to procure goods, services, or materials.
  • Requisition details provide essential information, including the description of items or services needed, quantity, preferred vendor (if any).
  • In eresource On-Demand ERP, Purchase Requisitions serve as the foundation for efficient procurement and budget control. By following the best practices, your organization can streamline procurement processes, maintain budget compliance, and fully leverage the capabilities of your ERP system.
• Purchase Enquiry

  Purchase Enquiry

  "Smart Sourcing Starts Here: Purchase Enquiry"

  

  • Purchase Enquiries are a fundamental part of the procurement process within eresource On-Demand . They enable organizations to gather information from potential suppliers or vendors before making purchasing decisions.
  • A Purchase Enquiry transaction is a formal request made within an organization to gather information, quotes, and proposals from potential suppliers or vendors.
  • You can send the Purchase Enquiry to selected suppliers including clear instructions and a response deadline. Based on the evaluation, select the most suitable vendor(s) to fulfill the procurement requirements.
• Purchase Quotation

  Purchase Quotation

  "Empowering Procurement Excellence: Purchase Quotation"

  

  • Purchase Quotations are a fundamental aspect of procurement within the eresource On-Demand. They enable organizations to request and compare quotes from suppliers before making informed purchasing decisions.
  • A Purchase Quotation is a formal request made within an organization to obtain pricing and terms from potential suppliers or vendors for specific items or services.
  • Purchase Quotations help organizations make well-informed procurement decisions, negotiate favorable terms, and obtain competitive pricing.
  • You can convert the accepted quotation into a Purchase Order within the eresource On-Demand including specific details, terms, and delivery instructions in the Purchase Order.
• Quotation Comparison

  Quotation Comparison

  "Informed Choices, Better Results: Quotation Comparison"

  

  • Quotation Comparison is a critical step in the procurement process within eresource On-Demand.
  • It allows organizations to evaluate and compare quotations from different suppliers or vendors to make informed purchasing decisions.
  • Quotation Comparison is the process of analyzing and comparing quotations received from multiple suppliers or vendors for the same items or services.
  • You can convert the accepted quotation into a Purchase Order within the eresource On-Demand ERP system.
    
  • In eresource On-Demand, Quotation Comparison is a pivotal step in making informed and strategic procurement decisions.
• Purchase Order

  Purchase Order

  "Empower Procurement with Purchase Precision"

  

  • Purchase Orders (POs) are a pivotal component of the procurement process in eresource On-Demand. A Purchase Order (PO) is a legally binding document issued by an organization to a supplier or vendor, detailing the products or services to be acquired, quantities, prices, and terms.
  • If you've conducted a Quotation Comparison, you can create a PO directly from the selected supplier's quotation. If you've generated a Purchase Requisition, you can convert it into a PO once the requisition has been approved.
  • eresource On-Demand ERP will automatically populate purchase order data from the corresponding quotation or requisition, reducing manual data entry errors.
  • In eresource On-Demand ERP, Purchase Orders are the bridge between procurement agreements and fulfillment. 
• Purchase Invoice

  Purchase Invoice

  "Simplify Procurement with Precise Invoices"

  

  • Purchase Invoices are a critical component of the procurement process within eresource On-Demand. They serve as formal records of purchases, facilitating accurate financial tracking and supplier payments.
  • Purchase Invoices are essential for financial control, accurate record-keeping, and timely payment to suppliers.
  • In eresource On-Demand, Purchase Invoices are the backbone of financial control and supplier relationships.
  • A Purchase Invoice is a document issued by a supplier or vendor to an organization, detailing the products or services delivered, quantities, prices, and payment terms.
• Purchase Standard Report

  Purchase Standard Report

  "Insights for Smart Procurement: Your Purchase Reports"

  

  The Standard Purchase Module Report in eresource On-Demand ERP provides businesses with a clear and organized overview of their purchase transactions and orders. It helps track order status, supplier details, product information, and financial data.

  • The report's flexibility allows users to customize filters and criteria to generate reports tailored to their specific requirements, facilitating better decision-making and purchase analysis.
• Purchase Dashboard

  Purchase Dashboard

  "Optimize Procurement with Data-Driven Dashboards"

  

  With eresource On-Demand's Purchase Dashboard, managing your procurement activities has never been easier. This comprehensive tool empowers you to take control of your purchasing processes, streamline workflows, and make informed decisions to optimize your procurement strategy.

  • The eresource On-Demand Purchase Dashboard is designed to bring clarity and control to your procurement operations. Say goodbye to cumbersome spreadsheets and manual tracking. With this powerful tool, you can make data-driven decisions, maintain compliance, and ensure the efficiency of your procurement processes.
• Opening Stock

  Opening Stock

  "Starting Strong with Opening Stock"

  

  • In the world of ERP systems, the process of handling opening stock transactions is a critical step to ensure the accuracy of your inventory records from day one.
  • Opening stock transactions refer to the initial recording of inventory items when implementing an ERP system or at the start of a new accounting period.
  • Managing opening stock transactions in ERP system is an essential step to establish a reliable baseline for your inventory records. Accurate data entry, thorough verification, and proper integration with other modules are key to ensuring that your ERP system provides reliable insights into your stock levels, costs, and valuation.
• Delivery Note

  Delivery Note

  "Deliver Excellence: Delivery Note, Your Trusted Partner"

  

  • In eresource On-Demand, Delivery Note transactions are a pivotal part of order fulfillment and maintaining customer satisfaction. By following the outlined steps and best practices, your organization can streamline delivery processes, maintain accurate records, and fully leverage the capabilities of your ERP system.
  • Delivery Note transactions ensure that customers receive the correct items, quantities, and quality, promoting transparency and trust in your supply chain.It will automatically deduct the delivered items from your inventory to maintain precise stock levels.
  • You can integrate Delivery Notes with the financial module for precise revenue recognition and invoicing.
• Stock Transfer Note

  Stock Transfer Note

  "Seamless Stock Movement, One Note at a Time"

  

  • Stock Transfer Notes (STNs) are instrumental in maintaining accurate inventory records and ensuring the seamless movement of goods within your organization.
  • A Stock Transfer Note (STN) is a document used to record the transfer of goods or materials from one location or department to another within your organization.
  • STNs facilitate proper tracking of inventory movements, help manage stock levels, and ensure efficient resource allocation.
• Stock Reconciliation

  Stock Reconciliation

  "Balancing Inventory for Business Excellence"

  

  • Stock reconciliation transactions are a vital part of maintaining the accuracy of your inventory records in an ERP system.
  • Stock reconciliation is the process of comparing physical inventory counts with the data recorded in your ERP system to identify discrepancies.
  • It helps identify issues like shrinkage, pilferage, data entry errors, and process inefficiencies.
  • Stock Reconciliation help to identify any discrepancies between the physical count and ERP system records.
  • Regular and thorough stock reconciliation is a cornerstone of effective inventory management and financial reporting within your organization.
• Purchase Return

  Purchase Return

  "Seamless Returns, Effortless Solutions: Purchase Return Simplified"

  

  • Managing purchase returns in eresource On-Demand is quick and straightforward, ensuring smooth operations and vendor satisfaction.
  • With eresource On-Demand, purchase return transactions are a breeze, allowing you to efficiently manage vendor returns and maintain inventory accuracy. This simplified process contributes to stronger vendor relationships, efficient inventory management, and overall operational excellence
  • eresource On-Demand automatically updates inventory levels to reflect the returned items.
  • Seamlessly update inventory records within the Inventory and Financial modules.
  • Maintain financial accuracy by integrating purchase returns into the financial module.
• Sales Return

  Sales Return

  "Seamless Returns, Satisfied Customers"

  

  • Sales Return transactions in eresource On-Demand are an essential part of customer service and inventory management.
  • A Sales Return transaction is a process by which a customer returns previously purchased goods to your organization.
  • Sales Returns allow for the efficient handling of customer complaints, product defects, or other issues, ensuring customer satisfaction and accurate inventory management.
  • When the Sales return is done, automatically adjust inventory levels to reflect the returned items.
  • In eresource On-Demand ERP, Sales Return transactions are a vital part of customer-centric business operations and inventory management. By following the best practices, your organization can streamline return processes, maintain accurate inventory records, and fully leverage the capabilities of your ERP system.
• Material Receipt Note (MRN)

  Material Receipt Note (MRN)

  "Materials in, Efficiency Out: Material Receipt Note Excellence"

  

  • Material Receipt Note (MRN) are integral to efficient inventory management and procurement processes in eresource On-Demand .
  • A Material Receipt Note (MRN) is a document used to record the receipt of goods or materials into the inventory or warehouse.
  • MRN facilitate accurate tracking of incoming items, help verify orders, and serve as a critical part of inventory control.
  • You can conduct quality checks if necessary to ensure the received items meet specified standards.
  • MRNs are integrated with financial modules for precise cost tracking and payment processing.
• Bill of Material

  Bill of Material

  "Crafting Your Vision: Bill of Material, Your Blueprint"

  

  • Bill of Materials (BOM) is a foundational concept in manufacturing and production management within eresource On-Demand.
  • BOMs are essential for planning, sourcing, production, and inventory management. They ensure accurate assembly and help optimize resource allocation.
  • You can organize components hierarchically, illustrating the assembly structure and dependencies.
  • Use parent and child relationships to represent how components are assembled together.
  • You can define how quantities of components relate to the quantity of the finished product (e.g. one product requires two bolts and four screws)
  • There is a provision to manage different versions of BOMs for the same product to accommodate design changes or improvements.
• Production Work Order

  Production Work Order

  "Where Work Begins: Production Work Order at Its Best"

  

  • Production Work Orders are a vital element of manufacturing and production management within eresource On-Demand ERP.
  • A Production Work Order is a documented set of instructions that guides the manufacturing process for a specific quantity of products.
  • It streamline production, ensure consistency, and facilitate resource allocation. It will provide essential information, including the product to be manufactured, quantity, production location, and start date.
  • Relevant Bill of Materials (BOM) will fetch to the Work Order, specifying the components, sub-assemblies, and raw materials required for production.
  • In eresource On-Demand ERP, Production Work Orders are instrumental in efficient manufacturing processes.
• Production Job Card

  Production Job Card

  "Every Detail, Every Step: Production Job Card Perfection"

  

  • Production Job Cards are essential documents that play a crucial role in manufacturing and shop floor management within eresource On-Demand . They provide detailed instructions and record the progress of individual production tasks or jobs.
  • Production Job Cards facilitate efficient production, real-time progress tracking, and resource allocation.
  • Upon completion of the task/job, you can update the Job Card with actual completion time and quantities.

  A Production Job Card is a documented set of instructions that guides the execution of a specific production task or job on the shop floor.

• Production Output

  Production Output

  "From Effort to Output: Your Success Story"

  

  • Production Output tracking is a aspect of manufacturing and production management within eresource On-Demand . It involves recording, monitoring, and managing the quantity and quality of finished goods produced.
  • eresource On-Demand ERP will update the inventory levels based on the recorded Production Output, ensuring real-time accuracy and also the finished goods availability is integrated with sales and distribution modules to facilitate timely delivery to customers.
  • In eresource On-Demand ERP, Production Output tracking is essential for efficient production management and inventory control.
  • Tracking Production Output ensures accurate inventory management, quality control, and timely delivery to customers.
• Material Consumption

  Material Consumption

  "Tracking Materials for Smart Manufacturing: Material Consumption Simplified"

  

  • Production Material Consumption is a key component of manufacturing and inventory management within eresource On-Demand. It involves recording and tracking the usage of materials during the production process to ensure accurate inventory levels and cost control. It refers to the process of recording and tracking the quantity of materials used during the manufacturing or production of goods.
  • eresource On-Demand ERP will automatically update the inventory levels based on the recorded material consumption, ensuring real-time accuracy. 
• Production Wastage

  Production Wastage

  "Minimizing Wastage, Maximizing Efficiency: Production Wastage Management"

  

  • Production Wastage involves monitoring and managing the quantity and causes of materials and resources wasted during the manufacturing process, it also refers to the quantity of materials, components, or resources that are discarded or lost during the manufacturing
  • eresource On-Demand will automatically adjust inventory levels based on the recorded wastage, ensuring accurate stock levels.
  • In eresource On-Demand, effective management of Production Wastage is essential for reducing costs, improving resource utilization, and enhancing overall operational efficiency.
• Opening Balance

  Opening Balance

  "Starting Strong: Your Opening Balance Partner"

  

  Opening Balances represent the financial snapshot of the organization at the beginning of a fiscal period or when implementing the ERP system. They are the initial financial values of accounts, assets, liabilities, and equity. It establish a financial baseline, allowing for accurate financial reporting, analysis, and compliance.

  • Assets: Record the opening balances for assets such as cash, accounts receivable, inventory, and fixed assets.
  • Liabilities: Record the opening balances for liabilities including accounts payable, loans, and accrued expenses.
  • Equity: Input the opening balances for owner's equity, retained earnings, and other equity accounts as applicable.

  In eresource On-Demand, Opening Balances serve as the foundation for accurate financial management and reporting.

• Expense Voucher

  Expense Voucher

  Expense Voucher

  

  • Expense Vouchers are essential tools for managing and tracking expenses. They provide a structured way to record, approve, and process expenses incurred by employees or the organization. Expense Vouchers streamline expense reporting, approval, and reimbursement processes while maintaining accurate financial records.
  • This voucher categorize the expenses by type, such as travel, meals, accommodation, or office supplies.
  • Also you can specify the preferred payment method for expense reimbursement, such as direct deposit or check.
  • In eResource On-Demand, Expense Vouchers are essential for maintaining control over expenses, ensuring compliance with policies, and managing the reimbursement process efficiently. 
• Contra Voucher

  Contra Voucher

  "Contra Voucher: Bridging Financial Transactions"

  

  • Contra Voucher Transactions are key components of financial management and it serve as instruments for recording internal transfers of funds between bank accounts or reconciling financial discrepancies.
  • Contra Voucher Transactions help maintain financial accuracy, reconcile accounts, and facilitate the tracking of internal fund transfers.
  • In eresource On-Demand, Contra Voucher Transactions play a crucial role in maintaining financial accuracy, reconciling accounts, and tracking internal fund transfers. By following the best practices, your organization can efficiently manage internal financial transactions, ensure compliance with financial policies, and maintain balanced accounts.
• Journal Voucher

  Journal Voucher

  "Capturing Financial Moments"

  

  • Journal Voucher Transactions serve as the cornerstone of accounting accuracy within eresource On-Demand ERP. These transactions are essential for recording a wide range of financial activities, including accruals, adjustments, and transfers, ensuring that your financial records accurately reflect your organization's financial position.
  • Journal Voucher Transactions ensure the accuracy and completeness of financial records, facilitating robust financial reporting and analysis.
  • Efficient management of Journal Voucher Transactions contributes to accurate financial reporting, compliance, and informed decision-making within the eresource On-Demand ERP system.
• Cash Receipt

  Cash Receipt

  "Cash Receipt: Where Money Finds Its Place"

  

  • Cash Receipt Transactions are essential for managing cash inflows and documenting funds received within eResource On-Demand. These transactions enable organizations to efficiently record various sources of cash, including customer payments, sales proceeds, and miscellaneous income.
  • Cash Receipt Transactions represent the process of receiving physical cash and recording it in the organization's financial system.
  • In eresource On-Demand, Cash Receipt Transactions are fundamental for managing physical cash inflows, maintaining financial transparency, and supporting accurate financial reporting.
• Cash Payment

  Cash Payment

  "Effortless Cash Payments: Empower Your Financial Workflow"

  

  • Cash Payments are essential components of financial transactions within eresource On-Demand. They provide a means to handle various types of payments, including petty cash expenses, small purchases, and immediate transactions that require cash disbursement. Cash Payments refer to the disbursement of physical cash or cash equivalents to fulfill financial obligations, such as petty expenses, small purchases, or immediate payments.
  • Record the Cash Payment transaction in the eresource On-Demand system, ensuring that it is accurately documented for accounting and reporting purposes.
  • Efficient management of Cash Payments provides flexibility in handling various financial transactions while maintaining accurate financial records within the eresource On-Demand system.
• Bank Payment

  Bank Payment

  "Seamless Payments, Bank on Efficiency"

  

  • Bank Payments are integral to efficient financial management, they facilitate the secure and accurate transfer of funds, including payments to vendors, employees, and other entities. Bank Payments streamline financial processes, enhance accuracy, and ensure compliance with payment obligations.
  • In eresource On-Demand you will get the integration of Bank Payments with the accounting module to update the general ledger and maintain accurate financial records.
  • Bank Payments are fundamental for conducting financial transactions efficiently and securely.
  • Efficient management of Bank Payments contributes to financial control, accurate reporting, and optimized cash flow within the eresource On-Demand ERP system.
• Proforma Invoice

  Proforma Invoice

  "Proforma Invoicing: Paving the Way for Future Transactions"

  

  • A proforma invoice can be referred to as an initial bill of sale shared with the buyers in advance, prior to delivery of goods or services, indicating a seller's intent to complete the sale.
  • It is designed specially for advance payment from the customer and reach an agreement before the delivery process begins.
  • If an advance payment is required to ensure secure capital before the manufacturing process begins, a proforma invoice can be used to propose the terms and details of the upcoming transactions.
  • The Proforma invoice allows the buyer to know what to expect ahead of time such as estimated costs, charges, and the date of delivery, instead of creating any last-minute surprises or added rush for anyone.
  • You can create a proforma invoice for the same Sales Order as many times as you want.
• Chart of Account

  Chart of Account

  "Chart of Account: Your Financial North Star"

  

  The Chart of Accounts (COA) is the backbone of financial management within eresource On-Demand. The COA organizes financial data, facilitating accurate recording, analysis, and reporting of financial transactions.

  • Assets: Include categories for current assets, fixed assets, and other asset types.
  • Liabilities: Categorize accounts related to current liabilities, long-term liabilities, and other liabilities.
  • Equity: Create accounts for owner's equity, retained earnings, and additional equity accounts.
  • Income: Define revenue and income accounts.
  • Expenses: Specify various expense categories such as operating expenses, cost of goods sold (COGS), and overhead.
• Balance Sheet

  Balance Sheet

  "Balancing the Numbers, Charting Your Success"

  

  The Balance Sheet, also known as the Statement of Financial Position, is a financial report that displays an organization's assets, liabilities, and shareholders' equity as of a specific date.The Balance Sheet provides insights into an organization's financial health, liquidity, and net worth.

  · Assets: List the organization's assets, including current assets (e.g. cash, accounts receivable) and non-current assets (e.g. property, equipment).

  · Liabilities: Enumerate the organization's liabilities, such as current liabilities (e.g. accounts payable) and long-term liabilities (e.g. loans).

  · Shareholders' Equity: Display the shareholders' equity, which includes retained earnings and capital contributions.

  You can analyze the Balance Sheet to understand the financial standing of the organization.

  Examine the relationship between assets, liabilities, and equity to assess liquidity and solvency.