Project Purchase
Management
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Material Master
- Efficient project management relies on the careful control and management of project materials. eresource On-Demand's "Material Master" is your gateway to organized and streamlined material management.
Key Features
Material Profiles:
Create detailed profiles for each material, including descriptions, suppliers, and specifications.
Inventory Tracking:
Monitor material stock levels in real-time, ensuring you always have the right materials when needed.
Supplier Information:
Maintain a database of trusted suppliers for quick and easy procurement.
Pricing and Cost:
Record material pricing and cost details to manage project budgets effectively.
Material History:
Keep a record of material transactions, making it easy to track material usage and procurement
Quality Control:
Implement quality control measures for materials to maintain project standards.
Indent
- The "Indent" empowers you to request, track, and manage project materials efficiently. It's your key to organized and controlled procurement.
- Efficient procurement begins with a structured approach. The "Indent" transaction in eresource On-Demand streamlines your procurement process, allowing you to request and approve materials and services needed for your projects.
Key Features
Streamlined Procurement:
Simplify the process of acquiring project materials and services.
Controlled Spending:
Align indent requests with project budgets for cost control.
Transparency:
Keep all stakeholders informed of material and service needs.
Supplier Collaboration:
Interact with suppliers to obtain the best deals and ensure on-time deliveries.
Efficiency:
Save time and resources through automated workflows and tracking.
Enquiry
- Efficient procurement is vital for the success of contracting projects. The "Purchase Enquiry" process in eresource On-Demand streamlines the procurement of materials, equipment ensuring that your project's needs are met in a cost-effective and timely manner.
Key Features
Request Initiation:
Project teams can raise purchase enquiries to procure the required materials or services for their projects.
Supplier Selection:
Utilize a database of approved suppliers or conduct a supplier search to identify the most suitable vendors.
Quote Request:
Send out requests for quotations to selected suppliers, outlining your project's requirements.
Quotation Comparison:
Compare and evaluate the received quotations to select the best supplier based on cost, quality, and delivery time.
Approval Workflow:
Implement an approval process to ensure that purchase enquiries and selected suppliers align with project budgets and requirements.
Benefits
Cost Efficiency
Compare supplier quotations to make cost-effective procurement decisions.
Quality Assurance
Select suppliers based on their ability to provide quality materials and services.
Timely Procurement
Streamline the procurement process to prevent project delays.
Transparency
Maintain a transparent and auditable record of the procurement process.
Quotation
- Efficient procurement is a cornerstone of successful contracting projects. The "Purchase Quotation" process in eresource On-Demand simplifies the gathering and evaluation of supplier quotations, ensuring that you secure the best deals for your project needs.
Key Features
Quotation Collection:
Gather quotations from approved suppliers based on your project's requirements.
Supplier Response:
Suppliers provide detailed quotations, specifying costs, delivery times, and other relevant terms.
Comparative Analysis:
Evaluate received quotations to identify the most competitive offers while considering quality and compliance.
Supplier Selection:
Choose the supplier that best aligns with your project's cost, quality, and delivery requirements.
Approval Workflow:
Implement an approval process to ensure that purchase enquiries and selected suppliers align with project budgets and requirements.
Benefits
Cost Savings
Secure cost-effective quotations to minimize project expenses.
Quality Assurance
Select suppliers based on their ability to provide high-quality materials and services.
Timely Procurement
Streamline the procurement process to prevent project delays.
Transparency
Maintain a transparent and auditable record of the procurement process.
Purchase Order
- Efficient procurement and contract management are crucial in the world of contracting. eresource On-Demand's "Purchase Order" transaction is your gateway to seamlessly initiate and manage the procurement of materials, equipment, and services required for your contracting projects
Key Features
Purchase Request:
Easily create purchase requests specifying the required items, quantities, and delivery deadlines.
Supplier Selection:
Connect with trusted suppliers to obtain competitive quotations for the requested items.
Comparative Analysis:
Evaluate supplier quotations to make informed decisions based on cost, quality, and delivery times.
Approval Workflows:
Implement approval processes to ensure that purchase orders align with project budgets and contractual terms.
Order Generation:
Generate purchase orders with all necessary details, including terms and conditions, delivery schedules, and payment terms
Real-Time Tracking:
Monitor the status of purchase orders and deliveries, ensuring on-time receipt of materials.
GRN
- Efficiently managing the receipt of goods and materials is pivotal for the success of any contracting project. The "Goods Receipt Note (GRN)" transaction in eresource On-Demand simplifies the process of verifying and recording received items, enhancing accuracy and accountability.
Key Features
Verification:
Verify the quantity and quality of goods received against purchase orders or requisitions.
Material Inspection:
Conduct material inspections to ensure compliance with project specifications.
Quality Control:
Enforce quality control measures to maintain project standards.
Documentation:
Generate comprehensive GRN documents for record-keeping and auditing purposes
Order Generation:
Generate purchase orders with all necessary details, including terms and conditions, delivery schedules, and payment terms
Vendor Accountability:
Create accountability by recording vendor details and maintaining a history of vendor performance.
Inventory Update:
Automatically update inventory records to reflect the received goods.
Benefits
Accuracy
Ensure that received materials match the project requirements and specifications.
Documentation
Maintain detailed records for auditing and compliance purposes.
Vendor Evaluation
Collect data for evaluating vendor performance and reliability.
Resource Tracking
Keep accurate inventory records for project materials and equipment.
Purchase Order Register
- The "Purchase Order Register" in eresource On-Demand serves as a comprehensive and organized repository for all your purchase orders in contracting projects. This feature centralizes and streamlines the management of procurement activities, providing real-time access to crucial procurement data.
Key Features
Centralized Data:
All purchase orders are stored in a centralized location, making it easy to access and manage procurement information.
Customizable Views:
Tailor the register to display purchase orders by project, supplier, status, or other relevant parameters.
Status Tracking:
Keep track of the status of each purchase order, from creation to approval and fulfillment.
Benefits
Efficient Procurement
Streamline procurement operations by having a clear view of all purchase orders in one place.
Transparency
Maintain a transparent and auditable record of all procurement activities
Timely Decision-Making
Access real-time data to make informed decisions about supplier selection and order approval.
Enquiry Vs Quotation
- The "Enquiry vs. Quotation Report" in eresource On-Demand is a powerful tool that helps you assess the effectiveness of your procurement process. By comparing project inquiries with supplier quotations, you can make more informed decisions and optimize your sourcing strategy.
Key Features
Data Comparison:
The report provides a side-by-side comparison of the project inquiries and the corresponding supplier quotations.
Detailed Analysis:
You can analyze data points such as cost, delivery times, and supplier performance to make data-driven decisions.
Visual Representation:
The report often includes graphical representations for easy visualization of the comparison results.
Historical Data:
Access historical data to identify trends and assess the efficiency of your procurement process over time.
Export and Sharing:
Export the report for further analysis or sharing with stakeholders.
Benefits
Informed Decision-Making
Compare project requirements with supplier offerings to select the best-fit quotations.
Continuous Improvement
Use historical data to make process improvements and enhance your procurement strategy
Quotation Vs Order
- The "Purchase Quotation vs. Order Report" in eresource On-Demand is a valuable tool for evaluating the alignment between supplier quotations and actual purchase orders. It ensures that your procurement activities are in sync with project requirements and budgets.
Key Features
Detailed Comparison:
This report provides a detailed comparison of the information in supplier quotations and the corresponding purchase orders.
Cost Analysis:
Evaluate the costs associated with each quotation and assess their alignment with the approved purchase orders.
Real-time Data:
Access real-time data to ensure that procurement activities are up-to-date and accurately reflect project needs.
Visual Representation:
Many reports include visual representations like charts and graphs for easy data visualization.
Historical Tracking:
Analyze historical data to identify trends and enhance your procurement strategy.
Benefits
Budget Control
Ensure that purchase orders are in line with project budgets and financial constraints.
Data-Driven Decisions
Make informed decisions based on detailed comparisons and cost analysis.
Efficiency
Streamline the procurement process by identifying discrepancies and addressing them promptly.
Transparency
Maintain a clear and auditable record of procurement activities.